When a deal is marked closed or a client onboarding is completed in TotalExpert, Reviewflowz automatically sends a review request via email, SMS, or WhatsApp. You set it up once, and every client gets asked using the data already in your CRM. No extra tools, no manual follow-up, no missed opportunities.
Know exactly who your promoters are
When a customer leaves a review, that signal flows directly into their TotalExpert record, so you can see who your biggest fans are without switching platforms. Now you can take advocacy further by asking your happiest customers for referrals, testimonials, or case studies. Your most powerful marketing comes from your promoters, but only if you know who they are.
Staff attribution without the name-drop
Most businesses ask customers to mention a staff member by name in their review. Problem: Google flags those reviews more often, and customers forget or misspell names. Reviewflowz takes a different approach. Because it's connected to TotalExpert, it already knows who handled each closed deal or client relationship. When the review comes in, it's automatically attributed to the right team member. Reviews read naturally, fewer get removed, and you still get per-person performance data.
How serious are you about your reviews?
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A business with 200 reviews sounds impressive until you realize they've served 15,000 customers. That's a 1.3% conversion rate. Your competitor has 80 reviews from 2,000 customers. A 4% rate. Because Reviewflowz connects to TotalExpert, it knows exactly how many closed deals you completed. So instead of celebrating raw numbers, you see: 342 closed deals this month, 47 reviews, 13.7% conversion rate.
Every review gets a reply. Finally.
Replying to reviews boosts your Google ranking, builds trust with future customers, and gives unhappy ones a reason to come back. But who has time to reply to every single one? Reviewflowz generates on-brand replies using AI across Google, Yelp, Facebook, and 200+ other sites. Approve them manually or let them publish automatically.
FAQs
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What review sites should I focus on?
Google Reviews should always be your top priority since it directly impacts your local search visibility and customer discovery. While Yelp, Facebook, and Trustpilot are valuable for most businesses, the best mix depends on your specific industry and where your customers naturally leave feedback. The good news is that Reviewflowz monitors all 200+ platforms from one dashboard, so you don't have to choose just a few.
How do I measure my review performance?
Most businesses track raw review counts, but that's meaningless without knowing your client volume. What matters is your review conversion rate (reviews ÷ total clients), and since Reviewflowz integrates directly with TotalExpert, we automatically calculate this for you using your actual client data. A competitor with 80 reviews from 2,000 clients (4% conversion) will outperform you even if you have 200 reviews from 15,000 clients (1.3% conversion).
How does the review request actually get sent?
When a deal closes in TotalExpert, Reviewflowz automatically detects this trigger event and immediately sends a review request to your client through your chosen channel (email, SMS, or WhatsApp). You configure this automation once by selecting your trigger and preferred communication method, then every future deal closure automatically generates a review request without any manual intervention. It's completely set-and-forget once you've established your workflow preferences.
Can I send review requests via WhatsApp?
Yes, Reviewflowz supports WhatsApp review requests alongside email and SMS options. WhatsApp delivers nearly 98% open rates, making it especially powerful in markets where it's the primary communication channel. Just like email and SMS requests, WhatsApp messages are triggered automatically from your TotalExpert workflows when deals close or projects are completed.
Can I track which team member generates the most reviews?
Yes, Reviewflowz automatically tracks which team member generates each review by connecting directly to your TotalExpert data to see who handled each closed deal or client. When reviews come in, they're automatically attributed to the right person without clients needing to mention anyone by name. This also helps avoid Google's review removal flags, since reviews mentioning specific staff names are more likely to get taken down.
How long does it take to set up Reviewflowz with TotalExpert?
Setup takes minutes, not days. Simply connect your TotalExpert CRM, select your trigger and communication channel, and you're live with no developer or IT support needed. Your first review request goes out the same day.
How much do review request emails and SMS cost?
Reviewflowz charges $5 per 1,000 emails and $5 per 100 SMS on a pay-as-you-go basis with no monthly minimums or contracts. For most businesses, this works out to just pennies per review collected. WhatsApp pricing varies by country.
