When a visit completes, treatment finishes, or follow-up wraps in Tebra, Reviewflowz instantly sends a review request to your patient via email, SMS, or WhatsApp. Set it up once and every single patient gets asked automatically. No manual work, no forgotten requests, no missed opportunities.
Your happiest patients, flagged in Tebra
When a patient leaves a 5-star review on Google or Facebook, that positive signal flows directly into Tebra and appears on their patient record. Now your staff instantly knows which patients are your biggest advocates during their next appointment or interaction. Ask these promoters for video testimonials, referrals to friends, or case study participation. Your most powerful marketing asset is sitting in your patient database.
Staff attribution without the name-drop
Most practices ask patients to mention their doctor or provider by name in reviews. Problem: Google flags those reviews more often, and patients forget or misspell names. Reviewflowz takes a different approach. Because it's connected to Tebra, it already knows which provider handled each patient encounter. When the review comes in, it's automatically attributed with no name needed. Your reviews read naturally, fewer get removed, and you still get per-provider performance insights and coaching data.
Reviews per patient encounter. The metric that matters.
How serious are you about your reviews?
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A practice with 150 reviews sounds impressive until you realize they've seen 12,000 patients. That's a 1.25% conversion rate. Your competitor has 60 reviews from 800 patients. A 7.5% rate. They're winning. Because Reviewflowz connects to Tebra, it knows exactly how many patient encounters you completed, so instead of celebrating raw numbers, you see: 342 patient encounters this month, 47 reviews, 13.7% conversion rate. That's the number you optimize against.
AI replies to every patient review automatically.
Replying to reviews boosts your Google ranking, builds trust with future patients, and gives unhappy ones a reason to return. But what healthcare provider has time to reply to every single review across Google, Healthgrades, Zocdoc, Vitals, and dozens of other platforms? Reviewflowz generates professional, on-brand replies using AI. Approve them manually or let them publish automatically so no patient review goes unanswered.
What review sites matter most for healthcare businesses?
FAQs
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Google Reviews are always #1 for healthcare practices since patients search there first, but medical-specific platforms like Healthgrades, Zocdoc, Vitals, WebMD, and RateMDs are crucial for domain authority and industry-specific search rankings. These healthcare review sites often appear in top search results when patients look for doctors, specialists, or medical services in their area. Reviewflowz monitors Google, Healthgrades, Zocdoc, Vitals, WebMD, RateMDs, Yelp, and 200+ other review platforms from one unified dashboard, so you never miss patient feedback across any channel.
How do I measure my review performance?
Don't just count reviews. The metric that matters is your review conversion rate (reviews divided by patient encounters), because a practice with 80 reviews from 2,000 patients (4% conversion) is crushing one with 200 reviews from 15,000 patients (1.3% conversion). Since Reviewflowz integrates directly with Tebra, we automatically calculate your true conversion rate by pulling your patient visit data as the denominator.
How does the review request actually get sent?
When you mark a visit as completed, finish treatment, discharge a patient, or complete a follow-up in Tebra, Reviewflowz automatically detects this trigger event and sends a review request to that patient. You choose whether requests go out via email, SMS, or WhatsApp during your one-time setup. Once configured, every patient automatically receives a review request when they hit your chosen trigger point in Tebra with zero manual work required.
Can I send review requests via WhatsApp?
Yes, Reviewflowz supports WhatsApp review requests alongside email and SMS options. WhatsApp delivers exceptional results with nearly 98% open rates, making it far more effective than traditional email. Just like our other channels, WhatsApp requests are triggered automatically from your Tebra system when visits are completed or treatments finished.
Can I track which doctor, physician, nurse, or provider generates the most reviews?
Yes. Reviewflowz automatically connects to your Tebra system to track which healthcare provider handled each patient encounter, so when reviews come in, they're automatically attributed to the correct doctor, nurse, or staff member without patients needing to mention names. This gives you detailed performance insights for each provider while also helping avoid Google's tendency to flag reviews that explicitly mention staff names.
How long does it take to set up Reviewflowz with Tebra?
Setup takes just minutes, not days. Simply connect your Tebra account, choose your trigger and messaging channel, and you're live with no developer or IT support needed. Your first automated review request goes out the same day.
How much do review request emails and SMS cost?
Review request emails cost $5 per 1,000 emails sent, and SMS costs $5 per 100 messages sent. These are pay-as-you-go credits with no monthly minimums or contracts required. For most healthcare practices, this works out to just pennies per review collected.
